Purchase invoice pipeline: from inbox to booked concept, VAT and all
Supplier invoices from email or Peppol are read, matched and booked as concepts for approval.
Typing supplier invoices is the classic busywork: open the PDF, find the supplier, type the amounts, pick the ledger account and VAT code, save the file. This pipeline collects invoices from your inbox (and WhatsApp or Peppol in the bigger packages), reads every line with AI, recognises the supplier and books it as a concept with the right ledger account and VAT code, learned from earlier bookings. It catches duplicates and holds invoices whose bank account suddenly changed, a common fraud trick. You or your accountant approve concepts as usual: nothing is final without a person. Exceptions go to a short queue. We automate the flow of documents; your bookkeeper stays responsible for the books.
Time saved
5 hours per month
75 invoices × 4 minutes of typing and coding
Delivery
From 10 days
Works with
Ideal for
What you get
- Working automation in your own accounts
- Documentation
- Video walkthrough
- Run log, error alerts and a monthly report
- One week of close monitoring after go-live
When this counts as working
You tick these off at delivery. If a test still fails after one free fix, you get your money back.
- 1When A supplier emails a PDF invoice, then It appears as a concept booking with supplier, amounts and VAT within 15 minutes
- 2When An invoice arrives from a known supplier, then It is booked within 15 minutes with the same ledger account and VAT code as last time
- 3When An invoice's bank account differs from the supplier's usual one, then It is held and you get an alert within 15 minutes
Packages
| What you get | Basic€ 1.650incl. VAT | Standard€ 2.450incl. VAT | Premium€ 3.450incl. VAT |
|---|---|---|---|
| Delivery | 10 days | 14 days | 18 days |
| Revisions | 1 | 2 | 3 |
| Sources | Email and WhatsApp | Email, WhatsApp and Peppol | |
| Lines, VAT and supplier read by AI | |||
| Ledger account learned per supplier | |||
| Matched to purchase orders | — | ||
| Duplicate and fraud checks (changed IBAN) | |||
| Approval flow for invoices above a limit | — | ||
| Monthly cost overview | — | — |
Before you order
Where it runs
In your own Make or n8n account, connected to your bookkeeping
What you provide
Bookkeeping API access, Google account, API key, Make.com account
Costs after delivery
Your own n8n or Make plan and AI usage, usually €20 to €60 per month
Maintenance plan Optional
€ 99/month incl. VAT
Monitoring, new suppliers and formats, fixes when a tool changes
2 changes per monthReply within 24 hours
Busyzero
Ready-made AI automations, built and maintained by the Busyzero team
This gig is sold and delivered by Busyzero itself, with the same price rules, guarantee and review system as every seller. It is ranked by the same search rules, is never Busyzero's choice and is never promoted.
- Response time
- New
- Orders completed
- 0
- On-time delivery
- New
- Member since
- 2026
Busyzero’s own automation team. We build complete AI automations that run by themselves in your own systems: a quote request, invoice, order or customer question comes in, AI reads it, and the work gets done in your tools. A person only steps in where it matters, such as approving payments or messages sent in your name. How we work: a short call and 10 to 30 real examples from you. We then design, build and test the automation on real cases before it goes live, watch the first week closely, and hand over a manual. Every month you get a report of what it handled and the time it saved. Everything runs in your own accounts (n8n, Make, Microsoft 365 or Google, your own AI key, EU region where possible), so you own it and nothing is locked in. We design and build with AI assistance (Claude); a person tests every solution and takes it live. Same rules as every seller on Busyzero: a fixed price, the working guarantee with one free fix, and an optional monthly maintenance plan.
Frequently asked questions
Which bookkeeping packages work?+
Moneybird, Exact Online, e-Boekhouden and Twinfield. Others with an API on request.
Does my accountant still check everything?+
Yes. Invoices arrive as concepts, so they are approved as usual.
Who builds it?+
The Busyzero team. Max does the intake call, connects your tools with API keys you create, tests with your real examples and takes it live. The automation is designed and built with AI assistance (Claude), and a person checks every step before it touches your business.
Do I own it?+
Yes. It runs in your own accounts with your own keys, and you get the documentation. Nothing is locked in with Busyzero.
Reviews
No reviews yet
Busyzero is new here. Every order is covered by the Busyzero Guarantee: it works as promised, or your money back.
Confidentiality and data
- Data processing agreement included
- NDA free on request
- Your own NDA or DPA welcome: the seller reviews it before starting
- Works in your own accounts and tools
- Deletes your data after delivery
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