Purchase approval workflow from request to three-way match
Purchase requests in Teams or Slack, budget checks, approvals, POs and invoice matching.
Without a clear purchase process, money leaks: purchases without approval, invoices that don't match what was ordered. This workflow lets staff request purchases in Teams or Slack, checks the budget, sends the request to the right approver by amount, creates the purchase order, and matches the invoice against order and delivery when it arrives. Everything is logged, so you always know who approved what.
Time saved
4 hours per month
Approvals and invoice checks by email
Delivery
From 12 days
Works with
Ideal for
What you get
- Working automation in your own accounts
- Documentation
- Video walkthrough
- Run log, error alerts and a monthly report
- One week of close monitoring after go-live
When this counts as working
You tick these off at delivery. If a test still fails after one free fix, you get your money back.
- 1When An employee requests a purchase in Teams, then The right approver gets it with the budget status within 5 minutes
- 2When The request is approved, then A purchase order goes to the supplier within 15 minutes
- 3When The invoice differs from the purchase order, then It is held with the difference shown within 1 hour
Packages
| What you get | Basic€ 1.950incl. VAT | Standard€ 2.950incl. VAT | Premium€ 4.200incl. VAT |
|---|---|---|---|
| Delivery | 12 days | 16 days | 20 days |
| Revisions | 1 | 2 | 3 |
| Requests in Teams or Slack | |||
| Budget check | |||
| Approval chain by amount | 2 levels | 4 levels | Unlimited |
| Purchase order created | |||
| Three-way match on the invoice |
Before you order
Where it runs
In your own Make or n8n account, connected to your tools
What you provide
Bookkeeping API access, API key, Make.com account
Costs after delivery
Your own n8n or Make plan and AI usage, usually €20 to €60 per month
Maintenance plan Optional
€ 99/month incl. VAT
Monitoring, fixes when a tool changes, and small changes
2 changes per monthReply within 24 hours
Busyzero
Ready-made AI automations, built and maintained by the Busyzero team
This gig is sold and delivered by Busyzero itself, with the same price rules, guarantee and review system as every seller. It is ranked by the same search rules, is never Busyzero's choice and is never promoted.
- Response time
- New
- Orders completed
- 0
- On-time delivery
- New
- Member since
- 2026
Busyzero’s own automation team. We build complete AI automations that run by themselves in your own systems: a quote request, invoice, order or customer question comes in, AI reads it, and the work gets done in your tools. A person only steps in where it matters, such as approving payments or messages sent in your name. How we work: a short call and 10 to 30 real examples from you. We then design, build and test the automation on real cases before it goes live, watch the first week closely, and hand over a manual. Every month you get a report of what it handled and the time it saved. Everything runs in your own accounts (n8n, Make, Microsoft 365 or Google, your own AI key, EU region where possible), so you own it and nothing is locked in. We design and build with AI assistance (Claude); a person tests every solution and takes it live. Same rules as every seller on Busyzero: a fixed price, the working guarantee with one free fix, and an optional monthly maintenance plan.
Frequently asked questions
Who builds it?+
The Busyzero team. Max does the intake call, connects your tools with API keys you create, tests with your real examples and takes it live. The automation is designed and built with AI assistance (Claude), and a person checks every step before it touches your business.
Do I own it?+
Yes. It runs in your own accounts with your own keys, and you get the documentation. Nothing is locked in with Busyzero.
Reviews
No reviews yet
Busyzero is new here. Every order is covered by the Busyzero Guarantee: it works as promised, or your money back.
Confidentiality and data
- Data processing agreement included
- NDA free on request
- Your own NDA or DPA welcome: the seller reviews it before starting
- Works in your own accounts and tools
- Deletes your data after delivery
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