Meeting prep and follow-up agent for every client call
A briefing before every meeting and a summary, tasks and follow-up email after it.
Good meetings need prep and follow-up, and both are the first things to slip on a busy day. Before every external meeting, this agent sends you a short briefing: who you're meeting, recent emails, open deals and tasks. After the meeting (recorded with your meeting tool and the participants' consent), you get a clear summary, action points and a draft follow-up email. Approve it and it goes out from your address; from Standard, tasks and notes land in your task tool and CRM automatically. Nothing is sent without your approval, and recordings are only used when everyone agreed. Every run is logged.
Time saved
3 hours per week
10 meetings × 18 minutes of prep and follow-up
Delivery
From 10 days
Works with
Ideal for
What you get
- Working automation in your own accounts
- Documentation
- Video walkthrough
- Run log, error alerts and a monthly report
- One week of close monitoring after go-live
When this counts as working
You tick these off at delivery. If a test still fails after one free fix, you get your money back.
- 1When A meeting with a client is 1 hour away, then You get a briefing with recent emails, deals and open tasks within 5 minutes of that moment
- 2When A recorded meeting ends, then A summary with action points is in your inbox within 15 minutes
- 3When You approve the draft follow-up, then It is sent from your own address within 5 minutes
Packages
| What you get | Basic€ 1.450incl. VAT | Standard€ 2.150incl. VAT | Premium€ 2.950incl. VAT |
|---|---|---|---|
| Delivery | 10 days | 14 days | 18 days |
| Revisions | 1 | 2 | 3 |
| Briefing before each external meeting | |||
| Summary and action points after | |||
| Draft follow-up email | |||
| Tasks created in your tool | — | ||
| Notes saved in your CRM | — | ||
| People in the team | 1 | 5 | 15 |
Before you order
Where it runs
In your own calendar, CRM and accounts, run from your own Make or n8n account
What you provide
Google account, Admin access to the CRM, API key, Make.com account
Costs after delivery
Your own n8n or Make plan and AI usage, usually €20 to €60 per month
Maintenance plan Optional
€ 69/month incl. VAT
Monitoring, template changes, fixes when a tool changes
2 changes per monthReply within 24 hours
Busyzero
Ready-made AI automations, built and maintained by the Busyzero team
This gig is sold and delivered by Busyzero itself, with the same price rules, guarantee and review system as every seller. It is ranked by the same search rules, is never Busyzero's choice and is never promoted.
- Response time
- New
- Orders completed
- 0
- On-time delivery
- New
- Member since
- 2026
Busyzero’s own automation team. We build complete AI automations that run by themselves in your own systems: a quote request, invoice, order or customer question comes in, AI reads it, and the work gets done in your tools. A person only steps in where it matters, such as approving payments or messages sent in your name. How we work: a short call and 10 to 30 real examples from you. We then design, build and test the automation on real cases before it goes live, watch the first week closely, and hand over a manual. Every month you get a report of what it handled and the time it saved. Everything runs in your own accounts (n8n, Make, Microsoft 365 or Google, your own AI key, EU region where possible), so you own it and nothing is locked in. We design and build with AI assistance (Claude); a person tests every solution and takes it live. Same rules as every seller on Busyzero: a fixed price, the working guarantee with one free fix, and an optional monthly maintenance plan.
Frequently asked questions
Which meeting tools work?+
Google Meet, Teams and Zoom, with their own recording and transcripts. Tell us which you use.
Is recording allowed?+
Only with consent. The agent can add a short consent line to invitations, and works from notes when there's no recording.
Who builds it?+
The Busyzero team. Max does the intake call, connects your tools with API keys you create, tests with your real examples and takes it live. The automation is designed and built with AI assistance (Claude), and a person checks every step before it touches your business.
Do I own it?+
Yes. It runs in your own accounts with your own keys, and you get the documentation. Nothing is locked in with Busyzero.
Reviews
No reviews yet
Busyzero is new here. Every order is covered by the Busyzero Guarantee: it works as promised, or your money back.
Confidentiality and data
- Data processing agreement included
- NDA free on request
- Your own NDA or DPA welcome: the seller reviews it before starting
- Works in your own accounts and tools
- Deletes your data after delivery
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