Document intake hub: every incoming document read, sorted and filed
Documents from email, forms and scans are read, sorted, filed and routed to the right person.
Contracts, ID copies (handled carefully), quotes, certificates, forms: documents arrive all day by email and upload, and someone reads, renames, files and forwards each one. This hub recognises every incoming document, extracts the key data into your sheet or tool, files it with a clear name in the right SharePoint or Google Drive folder, and (from Standard) routes it to the right person. Premium keeps a checklist per file and chases missing documents. Unclear documents go to a review list, never to a random folder. It's the foundation for many follow-up automations, and every document is logged.
Time saved
6 hours per week
120 documents × 3 minutes of reading and filing
Delivery
From 12 days
Works with
Ideal for
What you get
- Working automation in your own accounts
- Documentation
- Video walkthrough
- Run log, error alerts and a monthly report
- One week of close monitoring after go-live
When this counts as working
You tick these off at delivery. If a test still fails after one free fix, you get your money back.
- 1When A document arrives by email, then It is recognised, its key data extracted and the file saved in the right folder within 10 minutes
- 2When A document can't be recognised, then It goes to a review list with a link within 10 minutes, and nothing is filed wrongly
- 3When A document arrives with the same name as one already filed, then It is saved as a new version within 10 minutes and nothing is overwritten
Packages
| What you get | Basic€ 1.950incl. VAT | Standard€ 2.850incl. VAT | Premium€ 3.950incl. VAT |
|---|---|---|---|
| Delivery | 12 days | 16 days | 20 days |
| Revisions | 1 | 2 | 3 |
| Sources | Email and forms | Email, forms and scans | |
| Document types recognised | Up to 5 | Up to 15 | Unlimited |
| Key data extracted to a sheet or tool | |||
| Filed in SharePoint or Google Drive | |||
| Routed to the right person or team | — | ||
| Missing documents chased | — | — |
Before you order
Where it runs
In your own Make or n8n account, connected to your email and file storage
What you provide
Microsoft 365 account, Google account, API key, Make.com account
Costs after delivery
Your own n8n or Make plan and AI usage, usually €20 to €60 per month
Maintenance plan Optional
€ 129/month incl. VAT
Monitoring, new document types, fixes when a tool changes
2 changes per monthReply within 24 hours
Busyzero
Ready-made AI automations, built and maintained by the Busyzero team
This gig is sold and delivered by Busyzero itself, with the same price rules, guarantee and review system as every seller. It is ranked by the same search rules, is never Busyzero's choice and is never promoted.
- Response time
- New
- Orders completed
- 0
- On-time delivery
- New
- Member since
- 2026
Busyzero’s own automation team. We build complete AI automations that run by themselves in your own systems: a quote request, invoice, order or customer question comes in, AI reads it, and the work gets done in your tools. A person only steps in where it matters, such as approving payments or messages sent in your name. How we work: a short call and 10 to 30 real examples from you. We then design, build and test the automation on real cases before it goes live, watch the first week closely, and hand over a manual. Every month you get a report of what it handled and the time it saved. Everything runs in your own accounts (n8n, Make, Microsoft 365 or Google, your own AI key, EU region where possible), so you own it and nothing is locked in. We design and build with AI assistance (Claude); a person tests every solution and takes it live. Same rules as every seller on Busyzero: a fixed price, the working guarantee with one free fix, and an optional monthly maintenance plan.
Frequently asked questions
Which storage works?+
SharePoint, OneDrive and Google Drive. Others with an API on request.
Is it safe for personal data?+
It runs in your own accounts and EU region where possible, with access limited to what's needed. Health data is out of scope.
Who builds it?+
The Busyzero team. Max does the intake call, connects your tools with API keys you create, tests with your real examples and takes it live. The automation is designed and built with AI assistance (Claude), and a person checks every step before it touches your business.
Do I own it?+
Yes. It runs in your own accounts with your own keys, and you get the documentation. Nothing is locked in with Busyzero.
Reviews
No reviews yet
Busyzero is new here. Every order is covered by the Busyzero Guarantee: it works as promised, or your money back.
Confidentiality and data
- Data processing agreement included
- NDA free on request
- Your own NDA or DPA welcome: the seller reviews it before starting
- Works in your own accounts and tools
- Deletes your data after delivery
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